Section No
Provision Requirement
Information
4.1.b.i
The particulars of its organisation, functions and duties;
Smart Cities Mission was launched by the Hon’ Prime Minister on 25th June, 2015. The main objective of the Mission is to promote cities that provide core infrastructure, clean and sustainable environment and give a decent quality of life to their citizens through the application of ‘smart solutions’.
The Mission aims to drive economic growth and improve quality of life through comprehensive work on social, economic, physical and institutional pillars of the city. The focus is on sustainable and inclusive development by creation of replicable models which act as lighthouses to other aspiring cities. 100 cities have been selected to be developed as Smart Cities through a two-stage competition. Kochi city was one of the 20 pioneering cities selected in the initial round of the All India City Challenge competition, successfully securing funding for various development initiatives.
Cochin Smart Mission Limited (CSML), was incorporated on 16th March 2016 as a public limited company under Companies Act, 2013, promoted by Government of Kerala and Kochi Municipal Corporation. CSML is formed as a Special Purpose Vehicle (SPV) to ensure operational independence and autonomy in decision-making and mission implementation. The SPV will plan, appraise, approve, release funds, implement, manage, operate, monitor and evaluate the Smart City development projects of Kochi City.
4.1.b.ii
The powers and duties of its officers and employees;
The Board of Directors of CSML (Board) has delegated substantial administrative and financial powers to the Chief Executive Officer(CEO). The authority and responsibilities of the CEO are also outlined in the Articles of Association.
Employees are obligated to adhere to the terms of their employment and the policies contained in the Human Resource Manual approved by the Board of Directors. Periodic instructions are also issued to employees to enable them to discharge their functions effectively.
4.1.b.iii
The procedure followed in the decision making process, including channels of supervision and
accountability
CSML is governed by its Board of Directors comprising of nominees of Central Government, State Government, Kochi Municipal Corporation and Independent Directors. CEO is entrusted with the overall management and general conduct of the day-to-day operations of the Company subject to the supervision and control of the Board.
CEO is assisted by the management team and employees in his/her day to day functions.
Click here for Organisational Structure of CSML.
4.1.b.iv
The norms set by it for the discharge of its functions;
CSML operates within the framework formed by its Memorandum of Association, Articles of Association, the Companies Act, 2013, the directives issued by the Central and State Governments and applicable provisions of other laws and regulations amended from time to time
4.1.b.v
The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
The employees are required to abide by the provisions contained in the Human Resource Manual approved by the Board of Directors. Periodic instructions are issued to employees to enable them to discharge their functions effectively.
4.1.b.vi
A statement of the categories of documents that are held by it or under its control;
Documents held by the Company can be generally categorised as follows: Financial records, Statutory records, Human Resources Records, Legal records, Operational records, Correspondence records and Miscellaneous records
4.1.b.vii
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
A City Level Advisory Form (CLAF) comprising of elected representatives, technical experts and representative of residents of Kochi Corporation is in existence to enable collaboration among stakeholders.
Policies are approved by the Board of Directors. The Chief Executive Officer, functional heads and employees implement the policies approved by the Board of Directors.
Additionally, the Public Relations Department organises meetings, surveys and open forums as and when required, to collect and collate public opinion on various matters relevant to Kochi City.
4.1.b.viii
A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
The information on Board of Directors of the Company is available at https://csml.co.in/board-of-directors/
The Company has constituted two mandatory committees viz., Audit Committee & Nomination and Remuneration Committee, to discharge the functions stipulated by Companies Act, 2013.
The Company has also constituted an Internal Complaints Committee under Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
The Meetings of Board & Committees are not open to public and minutes thereof are not accessible to public.
4.1.b.ix
A directory of its officers and employees:
4.1.b.x
The monthly remuneration received by each of its officers and employees, including the system of
compensation as provided in its regulations:
4.1.b.xi
The budget allocated to each of its agency, indicating the particulars of all plans, proposed
expenditures and reports on disbursement made:
Not Applicable
4.1.b.xii
The manner of execution of subsidy programs, including the amounts allocated and the details of
beneficiaries of such programmes
Not Applicable
4.1.b.xiii
Particulars of recipients of concessions, permits or authorizations granted by it:
Not Applicable
4.1.b.xiv
Details in respect of the information available to or held by it reduced in an electronic form:
The Annual Reports and Financial Statements are available in electronic form.
4.1.b.xv
The particulars of facilities available to citizens for obtaining information, including the working
hours of a library or reading room, if maintained for public use:
The company does not provide library or reading room facilities for public use.
4.1.b.xvi
The names, designations and other Particulars of the Public Information Officers.
List of Public Information Officers and Appellate Authority placed at Head Office is made available in
this folder below.
Public Information Officer
Appellate Officer
Mr. Clipson Mathew
Deputy General Manager
Cochin Smart Mission Limited
4th floor, JLN Stadium Metro Station, Kaloor, 682017.
Phone: 0484 2795700
Mail: info@csml.co.in
Mrs. Anu J
Company Secretary
Cochin Smart Mission Limited
4th floor, JLN Stadium Metro Station, Kaloor. 682017
Phone: 0484 2795700
Mail: info@csml.co.in